10 Best CMMS Software List With Their Features and Advantages

A good CMMS is a lynchpin of today’s maintenance operations and management. In order to help you find the best CMMS software, we have evaluated and come up with a CMMS software list giving top players.

Maintenance management is a crucial task that has a significant impact on overall operational efficiency as well as business profitability. May it be industrial units, educational or healthcare institutions, or real estate facilities, immaculately performing daily maintenance tasks remains a challenge for maintenance and operations managers.

A well-built CMMS while offering an exhaustive range of features also offers cost benefits, automates operations, reduces downtime, and streamlines the most critical tasks for maintenance staff. However, the biggest question facing maintenance managers seeking a CMMS is “which CMMS to choose?” when there are multiple choices.

Here, we have come up with the answer!

With our diligent and extensive research, we have evaluated all available options and come up with the best CMMS software tools. Explore this CMMS list to choose the CMMS software that you think will work best for your maintenance management needs.

10 Best CMMS Software applications that you must know

With tens of CMMSs being available, compiling a list of CMMS software is a tough, time-consuming, and tedious process. We leveraged multiple channels and scanned multiple parameters – as mentioned below – to bring to you the best CMMS software applications.

• Ratings and number of reviews
• Most loved as well as most missed features
• Security dimension of a tool
• External integration
• Pricing
• Support for upgrade and maintenance

Apart from this, we have also highlighted the uniqueness of each CMMS tool and its advantages. Read through them carefully, to make the right choice on which CMMS to adopt for your business.

Fiix

Fiix is a cloud-based maintenance management software that helps track and maintain vehicles, buildings, inventories, and so on. The software connects all the maintenance teams, data, and tools in a single dashboard to view the asset performance and maintenance operations.

Fiix CMMS helps majorly on,

• Work order management
• Inventory management
• Asset management
• Analytics and reporting and
• Mobile maintenance

The business owner and maintenance manager can import maintenance data through excel or CSV files into the system or via mobile devices. This software also provides parts forecasts that help by automatically analyzing all the parts and maintenance data to determine the upcoming maintenance accurately.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.7/5 (166 reviews)
  Capterra – 4.5/5 (589 reviews)
• Most loved features– Activity dashboard, Downtime tracking, and Real-time monitoring
• Most missed features – Alerts/Notifications, Benchmarking, Cost Tracking, Customizable Reports.
• Security– Compliant with ISO 27001 and SOC 2 Type 2
• Integration– Offers Open API
• Pricing– Starts from $45 per user per month
• Support – Offered through Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

What is Unique?

• Fiix Foresight – The AI software in Fiix helps to analyze and identify the areas for improvement.
• Fiix App Exchange – It is a network of IoT integration that helps to connect with any system that your business uses.

Advantages:

• Create customized QR codes and barcodes, to attach them to assets, work orders, or parts.
• Simply drag and drop the equipment to design an asset hierarchy and an asset tree or list.
• Create categories for assets that are comparable.
• Assets, users, purchases, inventories, and tasks are arranged geographically.
• Work is organized, scheduled, and started according to time zones.

FieldCircle CMMS

FieldCircle is feature-rich and best rated CMMS software that helps you to manage maintenance operations more efficiently with reduced downtime and maintenance costs. It drives more effective proactive and predictive characteristics with maintenance operations.

FieldCircle CMMS will help you with work order management, asset tracking and audit, preventive maintenance and inspections, spares and inventory tracking, and centralized inspection/repair. The customized FieldCircle CMMS software manages asset maintenance operations in a more proactive and predictive manner based on your business needs.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.9/5 (6 reviews)
  Capterra – 4.7/5 (13 reviews)
• Most loved features– Work order management, Equipment management, Preventive maintenance, Mobile App, and Reporting and Analytics.
• Most missed features – Full offline mobile app and Large inventory management.
• Security– Compliant with ISO 27001 and ISO 9001
• Integration– Yes
• Pricing– Starts from $9 per user per month
• Support -Offered through Chat, Phone, and Email

What is Unique?

• No reactive maintenance – Adopt a proactive maintenance strategy with ease.
• FieldCircle CMMS app – Easy to use and has a strong understanding of workforce capabilities.
• Work order Automation – Enables the maintenance manager to choose the equipment, review the asset history records, and assign technicians with the appropriate skill set.
• On-demand work orders – Instantly perform an inspection of assets, to add potential to your business.

Advantages:

• The high degree of adaptability to business operation
• Easy to use interface.
• Complete assistance with onboarding and data import.
• Achieve greater efficiency with iOS and Android CMMS mobile apps.
• Use insights to optimize operations and manage resources efficiently.

Hippo

An easy-to-use maintenance program offers all-in-one solutions for managing modules, third-party vendors, inventories, and preventative maintenance.

Hippo CMMS makes your data available from anywhere at any time, and it keeps your data updated in real time. You can rapidly address all the difficulties with this functionality.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.2/5 (234 reviews)
  Capterra – 4.4/5 (306 reviews)
• Most loved features– Equipment Tracking, Maintenance Scheduling, Work Order Management, and Real-time monitoring
• Most missed features – Inventory Control, Job Management, and Warranty Tracking
• Security– Compliant with GDPR and CCPA
• Integration– Yes
• Pricing– Starts from $35 per user per month
• Support -Offered through Email, Phone Support, Chat, and Training videos

What is Unique?

• Mobile-Camera integration: It provides a mobile app that lets you use an integrated camera to conduct remote inspections. To commission work, you can also add tasks and attach images.
• Offline Mode:There is an offline mode that enables you to work offline while traveling.

Advantages:

• Provide a history of maintenance and repair.
• Interactive floor plans and site.
• Availability of training materials.
• Real-time tracking of supplies, components, and other consumables on a single network.
• Create barcodes or QR codes automatically for equipment and assets.
• Keep documents like O&M manuals, ID tags, and warranty details.
• Preventive maintenance procedures that are calendar-based and meter-based should be scheduled.

UpKeep

With UpKeep, you can manage your assets and do line maintenance on the go. Additionally, it offers services for inventory management as well as facility and property management.
UpKeep enables you to quickly take images of completed activities and share them with your colleagues using a smartphone. Even the entire work order can be shared in this manner. Additionally, it enables you to close the work order and scan assets for records.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.5/5 (761 reviews)
  Capterra – 4.6/5 (1261 reviews)
• Most loved features– Work Order Management, Sensor support, and Maintenance tracking
• Most missed features – Automatic Timer, Strong Offline form, and Rescheduling function
• Security-ISO 27001, PCI Level 1, HTTPS Encryption, DDOS Mitigation
• Integration-Yes
• Pricing– Starts from $45 per user per month
• Support – Offered through Email and Phone Support Chat

What is Unique?

• Real-time push notifications: Enables you to complete an urgent task right away or retain your work in the designated sequence.
• QR code:To manage assets and inventories in a specific field, scan the QR code on any object. Through QR, you can also keep track of the price and number of parts.

Advantages:

• Track historical maintenance, such as ongoing and completed work orders, downtime, and asset depreciation.
• When you submit work requests, the appropriate asset is automatically assigned to the requested person.
• Update the stock count by including the part from the work order.
• The software automatically records downtime data to help you make accurate decisions.

Limble CMMS

Limble CMMS is a user-centered platform created to support work requests and other mobile phone chores. It is the first mobile CMMS created to prevent frequent interruptions from phone work requests, which can slow maintenance teams down. The app can be deployed in the cloud or on-premises.

Detailed maintenance logs, real-time asset data through sensor connections, tracking KPIs, and finding information easily by utilizing QR codes are all possible with Limble CMMS. You may track everything you want for your with custom search fields. A parent-to-child hierarchy will enable you to organize complex assets as well.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.9/5 (205 reviews)
  Capterra – 4.8/5 (219 reviews)
• Most loved features– Mobile Access, Preventive Maintenance, Purchase order management, and Maintenance Scheduling
• Most missed features – Dashboard-based reporting, Mobile access, and Automatics downtime tracker
• Security-Compliant with OWASP
• Integration– Yes
• Pricing– Starts from $55 per user per month
• Support – Offered through Email/Help Desk, FAQs/Forum, Phone Support, and Chat

What is Unique?

• IoT modular predictive maintenance- With this capability, you can easily set up and use sensors in your predictive maintenance approach.
• Vendor administration- Vendors can receive work orders from you, along with instructions on what to do with them. Through your CMMS, you can anticipate better relationships with vendors as a result.
• Multi-language CMMS- You can quickly change the language of your product to assist users who do not speak English. In addition to other languages, Limble offers native translations in Thai, Spanish, Portuguese, and other languages.

Advantages:

• Run diagnostics and analyze your equipment
• Ensures lower downtime with healthy equipment
• Improve your budgeting by avoiding potential loss of income
• Better workflow and communication with the dedicated app
• Reduced time spent handling work requests with mobile CMMS
• Improves how inventories are managed
• Provide service history tracking with technician management

Fracttal Mobile CMMS

Fracttal is a Cloud-based Computerized Maintenance Management Software that supports companies safely and sustainably to keep track of maintenance operations and manage work orders and suppliers from a single platform.

Fracttal CMMS provides total accessibility with the best experience. In addition, it integrates with ERP and connects to IoT devices, thereby streamlining maintenance.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.6/5 (391 reviews)
  Capterra – 4.6/5 (489 reviews)
• Most loved features– Work Order Management, Preventative Maintenance, and Vendor Management
• Most missed features – Alerts/Notifications, Sequential Approval Process, and Non-changing user reports
• Security-Compliant with GDPR
• Integration– Yes
• Pricing– Start from $229 per month
• Support – Offered through Email, Help Desk, Chat, Forum and FAQs

Important Features:

• Fracttal’s Predictto solution – The Predictto solution from Fracttal uses Weibull analysis to provide the information that you need to make maintenance planning decisions.
• IoT connection – You may link your assets to the Internet of Things with the Fracttal solution to enable a variety of features.
• NFC tags and QR codes – Fracttal allows you to scan assets using NFC tags or QR codes to learn more about their state and past activity.

Advantages:

• Cloud-based asset CMMS helps to store all data in the cloud and access them anywhere and anytime.
• Provide real-time information to make operations better and accomplish significant gains.
• All-inclusive fleet management features help companies maximize the productivity of their fleet, and accomplish targets and business goals.

MaintainX

A web-based CMMS tool, MaintainX seeks to boost team collaboration and workflow completion. Its users can make endless work orders and track any number of assets. This application also has an internal communications system that improves coordination across workflows.

Users of MaintainX can quickly generate customized templates such as checklists and processes. In order to make the status of an asset or site more clear, users can add annotated images to inspections.

Here is what our standard matrix speaks

• Ratings and Reviews
  G2 – 4.8/5 (376 reviews)
  Capterra – 4.8/5 (386 reviews)
• Most loved features – Equipment Management, Maintenance Management, and Vendor Management
• Most missed features – User-friendly calendar view, Recurring work orders, and Reminders
• Security– SOC 2, ISO 27001, and GDPR
• Integration– Yes
• Pricing– Starts from $16 per user per month
• Support– Offered through Email, Forum, and Chat

What is Unique?

• Real-time equipment tracking: Thorough maintenance logs keep track of the work done on each asset and by whom, and run reports on uptime and downtime are also available.
• Meter-driven maintenance: Monitor assets over time using metres and readings using meter-based maintenance (like PSI and mileage).

Advantages:

• Makes it possible to keep track of inventory easily and remotely.
• Highly effective and simple system in place for reporting maintenance activities.
• You can review advancement using the straightforward breakdown of employment status.
• Transition between the desktop and the mobile app is seamless.
• The work orders’ reporting, filtering, and scheduling features are incredibly excellent and simple to use.

FMX

FMX provides adaptable facilities management and maintenance software that aids businesses in streamlining operations, boosting asset productivity, and turning actionable insights into tangible outcomes.

Making use of cutting-edge cloud-based technology and using extensive expertise of energy systems, it streamlines preventive maintenance duties, reduces the time it takes to resolve work orders, and gives you a simple way to manage your assets and equipment.

Here is what our standard matrix speaks

• • Ratings and Reviews

G2 – 5/5
Capterra – 4.7/5 (387 reviews)

• • • Most loved features – Work Order Creation, Inventory Control, and Scheduling
    • Most missed features – Email feature and Simple Customization
    • Security– SOC 1, SOC 2, SOC 3, PCI-DSS, FERPA, ISO/IEC 27001, and ISO/IEC 27018
    • Integration– Yes
    • Pricing– Depends on the number of users
    • Support– Offered through Phone, Email, and Forum

What is Unique?

• • • Text-to-Work Orders – Allows staff, and technicians to alert potential issues using everyday technology: a simple text message.
    • Trip Requests: Helps you ensure optimal vehicle health, keep track of maintenance, travel frequency, and repair expenditures in one location, thereby playing a key role in streamlining communication.

Advantages:

• • • Simple to use product that even those without computer experience may use it.
    • IT work orders and facility work orders can operate on the same platform.
    • Users can quickly examine and close tickets.
    • Comprehensive dashboards and personalised reporting features offer interactivity.

eMaint

Fluke’s cloud-based eMaint CMMS software gives maintenance specialists access to historical asset performance data, which they can utilize to maintain and extend the life of their equipment. It can be customized to meet the needs of small and growing enterprises, and is a handy tool for multi-site maintenance operations.

Here is what our standard matrix speaks

• • • Ratings and Reviews
      G2 – 4.4/5 (116 reviews)
      Capterra – 4.4/5 (260 reviews)
    • Most loved features – Work Order Creation, Preventive Maintenance, and Equipment Management
    • Most missed features – Mobility and Communication,  Customization in interactive plan, and Non-user-friendly Admin
    • Security – OSHA and ISO
    • Integration– Yes
    • Pricing– Starts from $69 per user per month
    • Support– Offered through Phone, Email, and Chat

What is Unique?

• • • Multi-site toolkit- With eMaint’s Multi-Site Toolkit, you can generate standardized information and distribute it to several sites, roll up accounts for divisional and enterprise level reporting, and gain the multi-site inventory visibility.
    • Multi-part check out for WO part charges- Users can select the items they need for a work order and indicate the quantity they are charging out.

Advantages:

• • • You can easily switch between searches, set filters, and generate original reports.
    • Offers excellent adaptability to change to fit the work processes.
    • Provides a good number of reporting and analytics options that streamline tracking performance and analyze trends.
    • Comes with a great mobile app for field workers and a useful online component for administrators.
    • Offers easy-to-customize features.

MVP One

Organizations can improve maintenance and asset performance using MVP One. It has an extensive asset management module that enables users to track, schedule, and plan maintenance tasks as well as keep track of the operation of their equipment in real time.

MVP one also features a potent OEE module that aids customers in tracking downtime, doing root cause analyses, and measuring production performance metrics.

Here is what our standard matrix speaks

• • • Ratings and Reviews
      G2 – 4.7/5 (94 reviews)
      Capterra – 4.0/5 (11 reviews)
    • Most loved features – Mobile Access, Predictive Maintenance, and Work Order Management
    • Most missed features – Key and Lock Management, and Simple Navigation
    • Security – OSHA and ISO
    • Integration– Yes
    • Pricing– Starts from $45 per user per month
    • Support– Offered through Phone and Email

What is Unique?

• Includes indicators for production performance, downtime tracking, and root cause analysis to assist users in analysing and enhancing the effectiveness of their equipment.
• Import Wizard: Data can be imported in batches into MVP One by local administrators.

Advantages:

• Offers great customization features
• Live chat addition assistance helps in quickly updating the tool to suit requirements
• Self-generating reports that give you quick access to all work completed within a specified time window.
• Checking work completion status and analyzing equipment history is quite simple.

Time to Choose the Best CMMS

The CMMS names we have discussed above are currently the best available choices. Remember, products keep coming and with time there may be a little fluctuation in the order. However, if you are planning to invest in a CMMS, then selecting any of these at present would be worth the investment. By exploring every dimension of these tools, we have mostly helped you arrive at your final choice.

Your choice of CMMS software will usually be based on the business size, type, needs, and budget. Carefully evaluating the CMMS features and advantages is always the essential step to making the right decision.

It is crucial for you to first understand the needs and requirements of your business maintenance process before you search for what is the best CMMS software. CMMS helps you to bring agility and efficiency to your business maintenance operations. However, if you consider the selection criteria for a CMMS such as features, service, security, and support, it will be easier for you to choose the best preventive maintenance software for your organization.